Giving Day Donor Acknowledgement Letter

Advancement Toolkit Stand Up & Holler: Gator Nation Giving Day Stand Up & Holler – Stewardship Giving Day Donor Acknowledgement Letter

Acknowledging Giving Day Donors

Ensure that those who gave during Stand Up & Holler: Gator Nation Giving Day are thanked for their participation and generosity. Below are college/unit acknowledgement tips:

  • Use the donor’s preferred name or salutation, found in Advance;
  • Do not include the dollar amount of their gift;
  • Remember to specifically thank the donor for making a gift on Giving Day;
  • Consider customizing your letter by donor type: faculty/staff vs. alumni/friends;
  • Include designation type or fund name, i.e. scholarship, programmatic, faculty;
  • Acknowledge certain gifts with more customization, i.e. gifts-in-kind, pledge payments, deferred gifts, etc.;
  • Keep it short and sweet: two to three brief paragraphs are recommended;
  • Mail or email acknowledgement within one week of receiving the Gift Report.

Sample Language

The example below is meant only as a guide. Remember to personalize and add your college’s own unique voice to your acknowledgement letter.

Dear {Salutation}

Thank you for standing up for [THE COLLEGE/UNIT] as part of UF’s fifth annual Gator Nation Giving Day. The outpouring of support from you and others on that special day will make a big difference for our students, faculty and programs, and directly help the [College/Unit] continue to deliver on its mission to [PROVIDE DETAILS].

Through your gift to [DESIGNATION], you are [DESCRIBE IMPACT: helping to ensure our students have the resources to succeed, providing critical funds to ensure our programs, faculty and students continue to flourish, etc.].

Again, thank you for your generosity and for being All for the Gators!

CC: [Relationship Manager or other key party]