Giving Day Donor Acknowledgement Letter

Ensure that those who gave during Stand Up & Holler: Gator Nation Giving Day are thanked for their participation and generosity. Below are college/unit acknowledgement tips:

• Use the donor’s preferred name or salutation, found in Advance;
• Do not include the dollar amount of their gift;
• Remember to specifically thank the donor for making a gift on Giving Day;
• Consider customizing your letter by donor type: faculty/staff vs. alumni/friends;
• Include designation type or fund name, i.e. scholarship, programmatic, faculty;
• Acknowledge certain gifts with more customization, i.e. gifts-in-kind, pledge payments, deferred gifts, etc.;
• Keep it short and sweet: two to three brief paragraphs are recommended;
• Mail or email acknowledgement within one week of receiving the Gift Report.

The example below is meant only as a guide. Remember to personalize and add your college’s own unique voice to your acknowledgement letter.

Dear {Salutation},

Thank you for standing up to support the University of Florida [College/Unit] during Gator Nation Giving Day. The generosity shown by you and many others on that special day will [include meaningful yet broad statements of how donations impact your college/unit].

Through your gift to [DESIGNATION], you are [DESCRIBE IMPACT: helping to ensure our students have the resources to succeed, providing critical funds to ensure our programs, faculty and students continue to flourish, etc.].

We’re proud to have you as a partner in building a brighter future for [College/Unit] and the entire Gator Nation. All for the Gators!

Sincerely,
[Leadership/Development]
CC: [Relationship Manager or other key party]